The saga continued: Did I tell you about my ethics amendment?

I have previously told you the tale of applying for NHS HRA ethical approval. I described the pain, the suffering and the long over due relief when I finally received approval back earlier this year. Well at the time my supervisors and I agreed that we had been so thorough that we wouldn’t need to go back to do an amendment- who would do that? People who hadn’t planned far enough in advance, people who were not thorough enough, people who enjoy torturing themselves, who have more time and patience than sense. Welll….soon after receiving ethical approval I realised I was one of the people I had sneered at. I realised that I needed to do an amendment to my ethics.

Once I realised (intellectually and emotionally) that I (really) needed to do an amendment I put my head down and attempted to get going. I figured that having submitted a successful ethical application in the first place please surely the amendment couldn’t be too tricky. Well let me be blunt- it was tricky. The biggest difficulty I had was finding out exactly how to do the amendment. I seemed to find a fair bit of conflicting information. And in the end I did more work than entirely necessary (from what I can tell). I did complete an IRAS amendment form and a revised protocol. The IRAS form did need to be signed off by my supervisor AND the ‘sponsor’ in UCL (the joint research office here at UCL). But I also did a few things I didn’t need to and in the wrong order. Here are a few tips and hints in case anyone out there does need to submit an amendment:

  1. Before you do anything else contact the Research Ethics Committee (REC) who approved your project and ask them what to do! I wish I had done this first- they had the most accurate information!!
  2. The HRA website is also helpful BUT also confusing
  3. Don’t ring up the IRAS people – they only really advise on the website and form features etc
  4. Only complete the ethics amendment form. Unless your told otherwise DO NOT I repeat DO NOT edit your existing IRAS form. Simply refer to or list the sections that your amendment applies to in the ethics amendment form.
  5. Check your local sponsor processes too- will they want to see a draft or just the final version? Mine only needed to see the final version to sign it off.
  6. NB: the IRAS amendment form asks for a date and a title- use the full date (including day, month and year and a title that states if this is amendment 1,2,3 etc).
  7. Once you submit the IRAS amendment form on the system this doesn’t necessarily mean it’s submitted – I had to save mine as a PDF and email it to my REC who then acknowledged its arrival.
  8. Be prepared for the REC to ask questions that need a quick response (all via email). I was on leave when mine came and I got a bit of a surprise.
  9. Be positive!!! It will be fine.

I received approval of my amendment last week and am on my way again! Phew. Chin up and keep going. I can do this PhD thing!!! I think….maybe….

Riding the PhD waves

As a clinical SLT working on a hospital ward deadlines were set and we worked to the deadline. I say that but I worked in a mental health brain injury ward and our deadlines often provided us with a bit more time than the general medical wards or even community services I have previously worked in, where patients really didn’t stay very long at all and it was ridiculously difficult to get everything done. Still in all the places I have worked I have endeavoured to see as many patients as possible in a day, complete assessments and reports and get them out when needed. If I didn’t see a patient they would lose the opportunity for therapy and if I felt they would benefit from it, well then I would do my darndest to provide it. There was lots of rushing around, nagging to get reports done and at times a fair amount of stress. Keeping to these deadlines was good clinical practice, overstepping a deadline is generally considered poor clinical practice. It is not within an SLTs (or almost any health and social care professionals) genetic make up to provide poor clinical practice if at all humanly possible.

In comparison (and perhaps in contrast to what you may think) The majority of my PhD has been far less manic. Deadlines have been set- I have a gannt chart detailing the timing of my every move over the four years of my PhD. It feels extremely organised. I have hit most of my deadlines but really if I haven’t, I have been able to ‘make it up’ in other places i.e. I have worked on some tasks earlier than needed and made up time on others later.

Until now I haven’t really felt time bearing down on me. Perhaps this has been an illusion and the honeymoon period is over (2 years into my PhD and that would a be pretty awesome honeymoon!). However I don’t think this is the case- I am still really enjoying it. This just feels like a welcome swell- the PhD ocean is simply stirring up a little. And it’s because I am traveling toward a transition. I am about to start my pilot study.  September 2017 is the start of my NHS pilot feasibility study. And I am feverishly preparing myself for this.

Numerous aspects of the work I have been doing over the last 2 years have been leading up to and feeding into this stage of the project. I am drawing each of these pieces of work together to inform and perform for the pilot study. I am juggling the final analysis of the initial stages of my PhD to prepare the training for the pilot project. This feels like an important time. Like a crescendo. Like a peak. It’s actually fairly exhilarating!

Let’s get digital…digital…(oh and please vote for my blog!!)

I was casually checking my work email account last week- deleting the clutter that even seems to manage to penetrate my uni email account when….I received an exciting email.

A few weeks prior I was encouraged by my supervisor to submit my blog in the NIHR “Let’s get digital” competition. Although My rational self thought I- the small insignificant slightly tech-phobic speech and language therapist from the tiniest discipline in the world – don’t stand a chance. I figured well what the heck. And lo and behold I have been shortlisted in the category of top 5 online communities! Cue overwhelming fanfare of girlie speech and language therapy squealing….(my husband and all my media friends have been rolling theirs eyes and patting me on the shoulder as though I am a 10 year old with a school merit badge!)

But….I am now on the case, endeavouring to get as many votes as possible! I understand that I am up against a bunch of junior doctors and some amazing bug bashers. But sometimes the underdog can make it. And dementia is an issue that almost everyone I meet has experienced in some way. Their mum, grandfather, neighbour or someone very close may have had it. People are generally aware that the chances of finding a “cure” in the next few years is slim. As a society we need to focus on caring for and living well with people with dementia. My research focuses on just that.

Speech and language therapists are seeing increasing numbers of people with dementia on their caseloads. Yet there is little evidence to support our clinical practice in working with these people and their families. I hope that my research can provide that- evidence that speech and language therapists can improve communication, conversation and quality of life for people with the language variant of dementia- PPA.

This blog has been a great way of sharing my experiences as a clinician moving into a research role and to spread the word on what I am doing. The response has been overwhelming- not least being shortlisted for this competition. This has already spread the word further! So do please vote for me- before the 2nd August when the competition closes:

https://www.nihr.ac.uk/news-and-events/support-our-campaigns/shortlisted-entries.htm

If I win I will learn lots more about social media and online communities- and will be able to spread the word even further!

(If not for me, vote for my not so hilarious husband who as I write this is sat next to me quietly singing “let’s get digital…digital….” to the tune of Olivia Newton-John’s “let’s get physical…physical….”)

Dual nationality as a clinical researcher.

(Image from http://www.europealacarte.co.uk/blog)

 

So just to clarify- I do already hold dual nationality. As I was born to a German father and a British mother I hold two passports. So being both researcher and clinician should be a breeze right!? I’ve been used to dealing with identity crisis since some football World Cup final when I was still at primary school (not sure which year or who won – so can’t have been that traumatising!).

However, I do sometimes wonder if being a research clinician makes me a bit of a pain for both researchers and clinicians alike. On the one hand I am a speech and language therapist who has worked with people in the NHS for yonks so I consider all research through these tinted spectacles. I ask questions of my research colleagues such as:

What are the clinical implications?

Is it going to have a direct impact on people and the health service?

Will it improve service provision?

How is this important in the ‘real’ world?

On the other hand I am also an SLT doing research- I have gone to the ‘dark side’ and am concerning myself with research methods and technical things. I am no longer in the trenches, nor on the front lines of the NHS. I am at UCL trying to push the mission from behind, to strategise with the other researchers. This also means I ask SLTs questions such as:

Could you write that piece of work up?

Have you thought of doing some research on this?

Would you consider helping me with my research?

Would commissioners look at that as useful?

I am frequently aware of my ‘dual nationality’. And although I may be annoying I have also realised the doors that can open much more easily with this status. I already carry a title of SLT. It gives me some credence in a health research arena. I have been able to transfer many skills- learning to communicate with consultant medics, nurses, administrators and family members can be applied to professors, lecturers, administrators and participants. I am also able to explore my future dynamically. I am missing my clinical work (I currently have small children and have decided to focus on juggling studies with home and not adding clinical to the mix for now). However I am looking forward to exploring a future where I can be both researcher and clinician. How exciting to have this other avenue of my career to explore- a world of different opportunities.

Seizing the day (and the blog post)

I was recently reminded of the fact that at some point my NIHR doctoral research fellowship funding will finish. I am just shy of being half way through my PhD – I have just over two years left and after that I’ll be done. That seems like a long time but really the first 22 months have flown by so I am sure the next 26 months will too. I started thinking about my NIHR application around 2 years before I commenced my studies. Per se I should probably be starting to consider my  post PhD future around now.

I have a couple of friends who have just finished their NIHR fellowships. They have almost completed their PhDs (wow!) and are heading back to clinical roles. Their advice? Well they recommend seizing all the opportunities you have – going back to an old job can be tricky. But going back to an old job with new ideas, new skills and projects can enthuse, invigorate and rejuvenate you, your colleagues and your future research prospects. They have recommended I do this by seizing any opportunities offered on my PhD journey. On this journey there are many interesting and exciting opportunities – some rather scary and new. But their advice has been jump in.

The opportunities I have encountered have included networking with amazing people, speaking and presenting, attending conferences and training and blogging. There have been other opportunities too but I am going to focus on blogging for a second.

Now I do enjoy blogging. It took me a while but I’ve realised that my skills as a verbose speech and language therapist have translated quite well. And in fact have cascaded – creating new opportunities, spreading the word about my research and broadening my networks. This is a blog post I wrote for the NIHR:

https://www.nihr.ac.uk/blogs/using-my-clinical-training-to-drive-my-research-ideas-and-my-research-skills-to-change-clinical-practice/6371

For me blogging is about  writing as though I am having a conversation. It’s a very different style when compared to any other academic writing activity. I feel it is much less rule bound than many other types of writing. And yet people have asked me about how to do it. So I have jotted down a couple of tips:

  • To read a blog people need to stay hooked so write in a easy, accessible manner (by this I mean plain English, think about how you chat to your colleagues)
  • Don’t write too much most people can’t be bothered to scroll very far down
  • Apparently google is more likely to pick something up if there are more than 1,000 words in it- might be worth bearing in mind!
  • Include an image at the start- this can be included in any tweets and people are more likely to click through or look at an image on twitter (just make sure the image is labelled for non-commercial reuse or it is your image).
  • An image can summarise an idea in your blog and convey a key message (the old a picture can convey a thousand words theory)
  • If you are writing a guest blog check out other guest blogs on their site- I wouldn’t necessarily recommend referencing in a blog post but some sites may like a reference or two
  • It is important that you don’t give away the results of your research- these should be saved for peer reviewed publications- draw people in with other ideas or talk about processes. Tempt them and they may follow or look up your peer reviewed publications!
  • Blog regularly – then people will follow you more reliably. People like a routine.
  • Enjoy it! I quite like to think about what I will blog- it’s fun and you can chat about most things (carefully).

So seize the opportunity to expand your skills and happy blogging!

 

 

Please ask questions: Investigating your own future PhD ideas.

Doing a PhD is an interesting experience – not least because lots of people (including myself pre-starting to have any real interest in research) do not really know what it is! In fact I would say I didn’t really know how research worked and am still finding these things out. But since starting my PhD I have had a number of people asking the same questions, including:

“How are your assignments and exams going?” (There are none)

“Is your course longer than one year?” (Yes I am doing it part time for 4 years)

“Do you get a student discount?” (Yes in some shops!! yay)

“So what days do you actually work?” (My PhD IS my work- and I work Monday, Tuesday, Thursday and the occasional Wednesday)

“Who is paying you?” (The NIHR- the research arm of the Department of Health, and they pay my annual leave, sick leave and pension contributions)

“What about your clinical skills- do you miss patients?” (I remain HCPC registered and I am using clinical skills with research work with participants in my research: win-win!)

“Who’s idea was it?” (Eh mine- but it has evolved with advice from my supervisors)

These are actually all very valid questions.

I really feel there are a pool of potential researchers among the allied health professions who just don’t know much about how to get involved with research or even who to ask. And when I answer these questions they frequently lead to more questions. SLTs are often investigating their own options – they have great ideas and would love to realise them as a PhD! It can be valuable to share experiences to buoy others up to have a go. So many people gave me advice and I am always keen to pay it forward. I would always encourage SLTs to come along to the annual doctoral information session at UCL (just passed but keep an eye out on the RCSLT Bulletin mag in April/May next year). Also come along to an event at UCL- such as the Aphasia Research Group at UCL. This is a great place to network and meet academics. You will need to be supported by an academic who is somewhat interested in your project so they can support and advise you. This type of networking is key. The next Aphasia Research Group meeting is tomorrow at UCL from 3-5pm. Come along and hear some inspiring talks from research SLTs and network. They run 4 times a year and are free to attend. There are also opportunities to discuss any of your own budding ideas and get feedback at our regular research generator workshops:

https://aphasiaresearch.wordpress.com/

On the other hand My friends and family are simply fascinated by this apparent torture (in their eyes) I have let myself in for! They are more likely to ask:

“You’ll be how old when you finish?” (FYI I won’t yet be 40 when I finish so I’ll be really really young still ok!!!!)

“Do you seriously think that a PhD is more flexible for childcare?” (Yes I do! I can make up my hours around my children’s needs and I don’t have to cancel patients so often when they get sick!)

“Are you actually really enjoying it?” (YES I really do love it! I am 21 months in and I still love it)

Do we have to call you Doctor Volkmer when you finish? (Eh YES! But not when there is an emergency hence I will not be using Dr on any airplane ticket purchases!)

These are also all valid questions: And YES seriously I do enjoy it- I feel incredibly lucky to be doing something I enjoy and I feel is going to make a difference to more people’s lives (I hope).

Hearing from people with PPA

So yesterday I ran a focus group with people with Primary Progressive Aphasia and their families. Focus groups are a qualitative research method. They are a means of collecting valuable opinions on a topic or an issue (Wilkinson, 1998). The group discussion allows ideas to unfold and develop in response to the research question. The group can enable individuals to say things in the safety of a group that they might otherwise not say. The researcher acts as facilitator- trying to avoid unduly influencing the discussion but supporting and encouraging everyone to contribute.

Although this isn’t my first rodeo (group) it certainly felt a bit like that in the run up. Recruitment was slightly more tricky then anticipated- hampered by a delay in getting ethics approval due to the unforeseen complexities of this altogether tricky process (refer back to previous posts on this topic as I really don’t wish to bend your ear on this delicate subject in this post!). But really I don’t know why I was surprised. Groups are often harder to recruit to than anticipated – even clinically. Either you have too few (they all take holidays that week or they just DNA) or the next time there are just too many clients. Or the clients don’t gel or they gel too well and you can’t get the work done!

As with any good group, however, I should have trusted in the group milieu. For while I completed the travel expense reimbursements and checked all the consent paperwork was in order the group was already forming, morphing and taking shape. People introduced themselves to one another, they shared diagnosis, experiences and made connections. They shared opinions on the refreshments- what sandwiches and crisps they preferred or whether the weather was too hot for traveling distances across London or via train.They even prompted one another to repair upside down name tags!

As always I am reminded of the importance of the little things. The things I feel are not that significant can have a much bigger impact. Refreshments are a little reward and a thank you, but also a great neutral way to relax and start chatting. Name tags make things a lot easier- especially for people with PPA who may find it easier to read aloud or have difficulties with word recall. And really we are in England- whatever your age, nationality or background the weather and a cup of tea are scripted social conversations that can break down any barrier. And as the group came together to discuss the topic I had introduced the conversation seemed to flow and grow. And well, the content of that conversation is something I will share with you in future publications…..